Privacy Policy
Effective Date: March 1, 2026 · Last Updated: March 1, 2026
Xdot Prep (“Xdot Prep,” “we,” “our,” or “us”) is committed to protecting the privacy and security of our students, families, applicants, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you visit our website, submit inquiries, apply for admission, enroll in our programs, or interact with our digital communications and advertising.
A. Information You Provide Directly
We collect personal information when you submit an inquiry form, apply for admission, schedule an interview, register for events, enroll a student, apply for tuition assistance, make tuition or fee payments, or subscribe to email or SMS updates.
This may include: parent/guardian name, student name, email address, phone number, mailing address, date of birth, academic history and transcripts, financial information relevant to tuition or aid, application responses, and communication preferences.
Payment information is processed through secure third-party payment processors. We do not store full credit card numbers on our servers.
B. Automatically Collected Information
When you visit our website, we may automatically collect IP address, browser type, device type, operating system, pages viewed, time spent on pages, referral source, and interaction behavior. This data helps us improve performance, security, and user experience.
Xdot Prep uses cookies and similar technologies, grouped into three categories. Essential cookies are always on and are required for the site to function (for example, keeping you signed in and securing forms). Analytics cookies help us measure traffic and improve pages. Marketing cookies help us measure and tailor campaigns. Analytics and marketing cookies are used only with your consent.
When you first visit, a banner lets you accept all, reject non-essential, or choose categories. You can change your choice at any time using the “Cookie Settings” link in the site footer, or through your browser settings.
Subject to your consent, Xdot Prep may use digital marketing and tracking technologies, including Google Analytics, Google Ads, Meta (Facebook/Instagram) Pixel, and similar tools, to measure marketing effectiveness, improve messaging, serve relevant advertisements, and conduct retargeting campaigns. You may also opt out of personalized advertising through your browser settings or the relevant advertising platform controls.
We may store your information in a secure Customer Relationship Management (CRM) system to manage admissions communications, send newsletters or updates, track application progress, and provide program announcements. You may unsubscribe from marketing emails at any time by clicking the unsubscribe link included in our communications.
Online payments are processed through secure third-party payment processors that comply with applicable payment security standards. We may retain payment history, billing records, tuition agreements, and financial assistance documentation. This information is used strictly for administrative, financial, and legal purposes.
Student records and sensitive educational information are stored securely, accessed only by authorized personnel, and used strictly for academic, compliance, and administrative purposes. We take reasonable technical and organizational precautions to protect student data.
We use personal information to evaluate admissions applications, communicate with families, deliver educational services, process tuition payments, administer tuition assistance, improve website performance, comply with legal obligations, and protect the security of our institution. We do not sell personal information.
We retain personal information for as long as necessary to fulfill educational and administrative purposes, comply with legal and financial recordkeeping requirements, and maintain historical academic records. When data is no longer required, we take reasonable steps to securely delete or anonymize it.
We implement appropriate administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction. However, no digital transmission or storage system can be guaranteed 100% secure.
Our website is intended for parents and guardians. We do not knowingly collect personal information directly from children under 13 without parental consent.
You may request to access your personal information, correct inaccurate data, request deletion of certain data (subject to legal limitations), and opt out of marketing communications. To submit a request, contact us at hello@xdotprep.com.
We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.
By submitting forms through our Site, you consent to receive communications from XDOT Prep via email, phone, and SMS (if opted in). SMS Privacy: No mobile opt-in data will be shared with third parties for marketing or promotional purposes. You may opt out of marketing communications at any time.
XDOT Prep
12488 FM 1812, Merkel, TX 79536
hello@xdotprep.com
325-725-7702